Late Enrolments
Customers are able to enrol in our programs throughout the year, and this is known as a late or pro-rata enrolment.
However, please note that we no longer offer pro-rata pricing for late enrolments into certain programs under Chemical Pathology, Haematology, Serology, Immunology and Molecular Infectious Diseases programs under Microbiology. This is due to the development of our myQAP Analytics functionality, allowing customers to review sample results without participation in the survey itself.
Why full enrolment is important
RCPAQAP programs are designed to test the complete assay range, including a broad range of clinical scenarios to ensure comprehensive testing throughout the year. Some programs feature replicated samples for method surveillance, which allows for continuous monitoring of performance—particularly valuable for smaller method groups.
In quantitative programs, precision and accuracy data will be available after six data points are entered, providing valuable insights into your performance. To ensure you gain the full benefit of the program, we ship the entire set of program samples, regardless of late enrolment.
How to submit results for surveys already closed
- Test any missed samples from closed surveys.
- Enter results in the myQAP portal under “missed” results entries.
- Notify us via the portal that your late results have been entered, and we will submit them.
For programs in Chemical Pathology, Haematology, Serology, and Immunology, you can use our powerful myQAP Analytics to compare your results with peers. For Molecular Infectious Diseases programs, while analytics is not available, you can request a report to perform your own internal comparison.
What Remains Unchanged
- Reports will not be reissued for late enrolments.
- Late results will not appear in future reports.
- Participation certificates will include all program rounds for the year, with participation in closed rounds shown as “0”. A note will indicate that a “Results received” count of ‘0’ may signify non-enrolment for that round.
- Items that have been charged based on remaining available surveys will have a pro-rata price on the invoice copy displaying the adjustment compared to the unit price.
- Our Late and Amended Results and Appeals Policy remains unchanged.
We encourage you to participate in any open or upcoming surveys as soon as your samples arrive. If you have any further questions, please don’t hesitate to contact us. We look forward to your continued participation.